Privacy Policy

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Privacy Policy

This privacy policy was last updated May 25th 2018.

1. Basics
Your privacy and data security are important to us and we take this subject very seriously. We rely on a trusting cooperation with you and make every effort to satisfy you. This also applies to the handling of your personal data.
With this Privacy Policy we provide you with information on you how your personal data is processed at HÜBNER Photonics. Please take note of the information below.

The operator of the websites (hubner-photonics.com and coboltlasers.com) and responsible body for the purposes of data protection is the:

HÜBNER Photonics Division
(A Division of HÜBNER Group comprising of HÜBNER GmbH & Co. KG, Cobolt AB and HF Systems Engineering GmbH & Co. KG.)

HÜBNER GmbH & Co. KG
Heinrich-Hertz-Strasse 2
34123 Kassel
Germany

Cobolt AB
Vretenvägen 13
17154 Solna
Sweden

HF Systems Engineering GmbH & Co. KG
Heinrich-Hertz-Straße 6
34123 Kassel
Germany

Changes to this Privacy Policy may be required as part of the development of our website and the implementation of new legal requirements or new technologies, or to improve our service to you. Therefore, we recommend that you read this Privacy Policy from time to time.

2. General information on the processing of personal data
This Privacy Policy applies to data, including personal data that is collected about you by HÜBNER Photonics. Personal data is data or a combination of individual pieces of information that identify you.

We collect, process and use your personal data in compliance with the regulations of the European Union (GDPR). In no case will we pass on your personal data to third parties outside the HÜBNER Photonics for advertising or marketing purposes without your consent.

As an international corporate group, we use external service providers. When the processed data is personal data, appropriate contractual arrangements and organizational measures have been con-sidered in accordance with applicable law to ensure the security of your information.

In our companies, compliance with the legal provisions and this Privacy Policy is monitored by our data protection officers. Our employees are trained in handling personal data and are explicitly committed on a written basis to complying with data protection regulations.

3. What type of personal information do we collect and when?
We collect personal data, including name, email address and IP address, when you visit our website and fill in a form.

We also collect personal data at trade shows.

4. How do we use your data?
We use the data we collect to provide information on the products and services you request, and to administer our websites and services (e.g. send newsletters).

The following are possible ways which we might use your data:

• To follow up on your request for more information
• As input to the development of new products and service
• With consent, send marketing material including product updates and applications based news
• For analysis of the use of websites, of how you came to use our website and which pages you viewed

5. How do we protect your personal information?
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.

We implement a variety of security measures when a user enters, submits, or accesses their infor-mation to maintain the safety of your personal information.

6. Your privacy rights and your right to be forgotten
You have the right to request the following from HÜBNER Photonics:

• Information from the responsible body (person) about the data stored about you
• Correction of incorrectly stored data
• Deletion of data that are no longer required, provided that there is no legal obligation to retain these data
• Revocation at any time of any consent given by you for the processing and use of your da-ta, which is not required on the basis of a primary legal provision or directly for the execution of an existing contractual relationship

On request we will inform you in accordance with applicable law, whether and which personal data from you we have stored.

7. Retention Period
We will only use and store your personal data for as long as it is required for the purposes it was collected for. How long it will be stored for depends on the information in question, what it is being used for and, sometimes, statutory legal requirements.

8. Protection of minors
We do not knowingly solicit personal information from children and persons under the age of 18, and we ensure that we will not knowingly collect, use or disclose any personal information from children and persons under the age of 18 in an unauthorized way.

9. Transmission of data via the Internet
The Internet is a globally open platform. Due to the Internet’s own mode of operation and systemic risks, all data transfers initiated by you are at your own risk. Other conditions apply only if we offer you an encrypted transmission path.

10. Third party links and disclosure
We do not sell, trade, or otherwise transfer to outside parties your personal data unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, sending marketing material, or serving our users, so long as those parties agree to keep this information confidential.

11. Cookies
Cookies are small text files that are stored locally on your computer. They cause no damage and are used only for recognition purposes. Cookies allow us, for example, to identify your preferences and thereby to adjust our website and navigation to your needs. If you refuse the use of cookies (by a possible setting in your browser), the use of our website is still possible, but may be restricted in certain respects.

12. Web analytics
This website uses functions of the web analytics service Google Analytics. The provider of these services is Google Inc., 1600 Amphitheater Parkway Mountain View, CA 94043, USA.
Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cook-ie about your use of this website is usually transmitted to a Google server in the USA and stored there.
For more information on how user data is handled by Google Analytics, please refer to the Google Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=de

12.1 Objection to data collection

You can prevent the storage of cookies by a corresponding setting of your browser software. How-ever, please note that by doing so, you may not be able to use all the features of this website to the fullest extent possible.
In addition, you may prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en

12.2 Objection to web site tracking

We use the function of web site tracking to help us optimise the delivery of our product specific information for the highest level of customer satisfaction. You can opt-out by selecting ‘disable tracking’ when first entering our web sites. Our web sites will not function until us select OK or ‘disable tracking’.

13. Social media plugins
The website of HÜBNER Photonics may use third-party content (so-called plug-ins). These can take the form of YouTube videos, RSS feeds or graphics of other sites or through social media buttons, such as the Facebook “Share” button.

14. Availability of the Privacy Policy
You can access this Privacy Policy from any HÜBNER Photonics website under the “Privacy Policy” link and print it if necessary.

15. Your contact in data protection matters
If you have any questions regarding the processing of your personal data, you can contact our data protection officer directly, who is also available for information requests, other requests or com-plaints:

datenschutz@hubner-germany.com
HÜBNER GmbH & Co. KG
Data Protection Officer
Heinrich-Hertz-Strasse 2
34123 Kassel
Germany

gdpr@coboltlasers.com
Cobolt AB
Vretenvägen 13
17154 Solna
Sweden

Upon request, you will be notified in accordance with applicable law, whether and what personal data we have stored about you.